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| Services | Locating a Mover | Check List | About Us | ||||||
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When Moving Offices . . . |
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Step One - Plan a Move.
Step Two - Interview and hire movers. Set up a timeline for major tasks and communicate it clearly to everyone involved. Obtain any necessary permits as well as insurance quotes for the new space.
Step Three - Inspect the new space and determine the furniture needs and office layouts, as well as locations for any additional electrical outlets and communication connections that need to be installed
Step Four - Inventory your present office's contents. Be selective about what you move; donate or sell items that won't work well in the new space. Set a budget for additional furnishings and equipment needed. See 1 Get Organized.
Step Five - Apply for new phone and fax numbers as well as Internet access. If you'll be keeping your current phone system, hire an expert to debug it after the move.
Step Six - Order updated letterhead and business cards as well as change-of- address mailers and checks that have the new address printed on them. Update the company Web site. Order keys and access cards, and make sure the security system will be installed and working before the actual move.
Step Seven - Set aside the last day before the movers come as packing day, when the whole staff packs up the office. Ask each employee to make a master list of how many boxes she has and what each box contains; she should then give this list to the moving coordinator.
Step Eight - Schedule a staff orientation for the new quarters. Have new phone numbers ready to assign and new keys or access cards ready to distribute. |
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